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Job Opportunities

Development Assistant/Full-Time, Benefits

Location

Franklin Park Zoo        

Department

Development                                                

Reports To

V.P. of Development, Leadership Giving and Operations

Essential Job Functions

The Development Assistant helps to build private support for Zoo New England by providing administrative support to the development department including, but not limited to, gift processing, record keeping, mailing coordination, and event support.

Duties & Responsibilities

  • Process charitable gifts (including copying, filing, and entering into Raiser’s Edge)
  • Produce timely acknowledgment letters and coordinate mailings
  • Maintain all development filing systems
  • Prepare weekly check deposits
  • Update credit card log on a regular basis
  • Provide assistance to accounting department with requests for gift documentation or reports
  • Maintain and update donor and prospect database in Raiser’s Edge
  • Coordinate logistics for committee meetings and compose minutes
  • Assist in the planning and implementation of development events
  • Attend development events and relevant committee meetings, including some evenings and weekends
  • Work closely with development team, and particularly with Manager of Annual Giving & Development Operations
  • Support priorities set by the Vice President of Development
  • Other duties as required

Minimum Job Requirements

  • Minimum of two years of experience in an administrative position
  • Associate’s or Bachelor’s degree
  • Strong written and verbal communication skills, and strong interpersonal skills
  • Ability to maintain confidentiality regarding donor information
  • Strong attention to detail; ability to be a self-starter and to multi-task
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Raiser’s Edge data entry

Preferred Job Requirements

  • Familiarity with Raiser’s Edge software functionality and data management protocols
  • Experience in fundraising environments, particularly those supporting membership and/or cultural institutions
  • Strong commitment to the mission of Zoo New England
  • Positive attitude and a sense of humor
How to Apply

Payroll Administrator/Part-Time, Benefits

Location

Franklin Park Zoo

Department

Finance 

Reports To

Accounting Supervisor

Essential Job Functions

Performs all activities necessary to process bi-weekly payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and preparing special reports for management. Ensure that all employees are accurately paid on a biweekly basis as required by managers’ timesheets and Change of Status forms received from the Human Resources Department. This role requires someone who can work with minimal supervision, multi-task, maintain confidentiality and communicate and work effectively with their fellow peers. Will be responsible for answering employee requests, completing wages data section of earnings verification forms from internal and external partners.

Duties & Responsibilities

  • Responsible for the preparation and processing of biweekly payroll for over 200 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions.
  • Responsible for the coordination efforts between payroll, human resources and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. overtime, leave balances, and retirement contribution reports).
  • Establish/maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to ZNE policies including compliance with federal/state/local regulations.
  • Prepare monthly journal entries and enter into Financial Edge.
  • Assist with inputting journal entries relating to cash revenue receipts.
  • Troubleshoot all issues regarding employee payroll matters.
  • Sort and distribute biweekly payroll paystubs and checks and benefits reports.
  • Provide assistance with personnel payroll budgets.
  • Ensure 401K adjustments are filtered thru the payroll system for individual employees.
  • Upload and settle 401K loans and contributions remittances to Fidelity.
  • Provide adequate support of financial statements, workers comp and 401k audits and employee earnings requests.
  • Assist the Accounting Manager with board meeting packages, federal and state surveys.
  • Other general payroll and benefits related accounting duties that may be assigned by the Accounting Manager or the Director of Finance.

Minimum Job Requirements

  • 2 to 4 years in a Payroll environment, performing all payroll functions.
  • Associate's degree or equivalent training and education beyond high school. 
  • Two years of experience with ADP payroll processing.
  • Some knowledge of accounting.
  • Effective communication with finance department staff and other ZNE staff within various departments.
  • Experience solving concerns with both employees and upper management.
  • Excellent skills using accounting software and MS Office Suite.
  • Ability to maintain confidentiality and exercise extreme discretion.
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
  • Strong organizational skills, and the ability to work under pressure.
  • Ability to handle and prioritize multiple tasks and meet all deadlines.
  • Flexible personal style to work with diverse personalities. Professional, yet personable demeanor.

Preferred Job Requirements

  • Bachelor's degree in Accounting preferred, not required.
  • Excellent problem solving, investigative and judgment skills.
How to Apply

 

ZooLights Associate/Seasonal/Part-Time

Position Overview:

This 2016 holiday season, Zoo New England is launching a specialversion of Stone Zoo’s annual evening holiday event -“ZooLights”.  We are on the hunt for qualified ZooLights Associates that will become an integral part of our event management team.  These unique and fun positions are set in our holiday zoo environment and provide a great opportunity to gain valuable experience in event management and hospitality.  The selected candidates will gain exposure to all facets of Zoo operations, from generating ticket sales to managing Stone Zoo’s new Live Reindeer Photo-Op area!  Available positions are limited and fill up fast. This is an incredibly unique seasonal position you don’t want to miss out on!

Event & Salary Details:

  • ZooLights staff shifts are from 4:15 - 9:30pm.
  • The event kicks off the day after Thanksgiving and runs through January 1st.
  • Compensation starts at $11.00 - $12.00 per hour. Double-time is offered on holiday nights (Christmas Eve, New Year’s Eve, and New Year’s Day). Closed on Christmas Day.

Role Responsibilities:

  • Upbeat and positive candidate; able to cultivate a fun and exciting holiday atmosphere while managing to guest expectations.
  • Responsible for the operation of various amusement rides; ultimately prioritizing and ensuring guest safety at all times.
  • Work directly with ZooLights Supervisor to coordinate event details such as ticket sales, crowd control, and revenue generating programs all-while delivering a high-level of customer service to event guests.
  • Ability to handle and monitor cash in compliance with Zoo New England’s polices (training will be offered).
  • Self-starter able to take initiative and face guest challenges with a polite demeanor and positive attitude.

Minimum Job Requirements

  • Must be available to work evenings; schedules tend to fluctuate based on event activities. Please note, this is an outdoor winter event.
  • Must be able to report to work on time.  Shifts start at 4:15 pm.

Application Information:

  • Please use the following email subject line convention: ZooLights Associate Candidate – Your First & Last Name
  • In the body of the email please include your schedule availability:
    • For Example - Mondays, Tuesdays, Wednesdays from open to close
How to Apply